A lot of companies are struggling to get the most out of their data and one interesting thing about this is many companies hit a wall with Power BI despite its user-friendly reputation. In this article we are going to look at how to know when it’s time to seek help from professionals. Keep in mind that the right expertise can turn frustration into insight overnight.
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If It Takes Time To Load Reports
In some situations you can cook and even eat a three course meal while waiting for reports to load. Some people will even use different Excel files and some in-depth VBA coding and the report will end up spending hours compiling. You will refresh, go off and do something else away from your laptop for a few hours because your entire memory has been locked down by the report building process.
This can be highly annoying. It will not only prevent you from working while the report is loading but you may end up needing to build them manually. Once you enlist help from experts, the first things they will look for once they see slow reporting performance are over complicated data models, inefficient DAX measured, poopy developed ETL processes, reports trying to process way too much information at once or other issues.
You may even encounter a power BI semantic model that can take two hours or more to refresh. The best solution here is to restructure the data model, this will fit down the refresh duration from those hours to just under ten minutes. This will also increase the refresh intervals from daily to hourly.
Juggling Data From Different Places
A lot of people complain that their sales numbers don’t match their finance numbers and neither matches what they report to the board. This means, the company is struggling with data integration or too many data sources from which to report from. This usually happens when teams manually copy data between systems, getting different answers to the same question depending on which report they check, constantly dealing with refresh errors and data quality problems.
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The Team Keeps Hitting Technical Roadblocks
One secret that not many people are aware of is Power BI may look simple from the surface but you will get the actual powerful stuff when you get deeper. There are thousands of individuals or teams that can create basic reports but find it hard to write complex DAX formulas that calculate what they need, use M code in Lower Query to clean up messy data, set up row level security so people only see what they are meant to, create dataflows for enterprise scale solutions and more.
You may find a brilliant company that knows exactly the question they need to answer but because they are beginners at Power BI and have a complex data model, they fail to figure out how to leverage Power BI to get the most out of it. The right company will pair with you for days or weeks to handle the technical implementations at the same time as teaching you the techniques. At the end you will learn how to handle everything yourself.
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Your Reports Having Lots Of Numbers But No Real Insights
One common complaint that peopleake is having dashboards but nobody uses them. You may have beautiful reports filled with colorful charts tracking every possible metric but the problem is nobody can tell what actions they should take based on these numbers. Entirely, the reports are not answering the important questions.
A reputable company like Imenso Software that is well-versed with Power BI consulting will usually start every project by asking a question like, the kind of decision you need to make and what information will help you to make them. They will then work backwards to design reports that will directly answer your questions. In most cases, the right solution the Microsoft Power BI consulting company will choose is to scrap half of your visuals while focusing on the key of production efficiency. They will add forecasting and what if analysis to allow managers to simulate different scenarios. This will make you check your reports every morning unlike now you reluctantly update them for monthly meetings.
What Works For You Initially Is Falling Apart While You Grow
Many Power BI consultants love working with companies that are at their growth phase to help them scale their analytics property. Your company may need help if you worry about security as your sensitive data needs to be accessed by more people, every department has created their own reports with different designs and calculations, you don’t have processes for testing and deploying new reports, managing user access has become a difficult task to administrative staff.
You may find a startup company that only needs three Power BI users. But after three years or more you will see hundreds of people with Power BI access, many departments creating reports and competing chaos. This usually happens when they work with a team that implements property development practices, creates shared datasets for consistency’s, and sets a governance framework to help maintain quality while still enabling flexibility.
The Power BI consultants in this situation will usually help create a roadmap that allows the analytics capabilities to grow alongside the business making sure that there won’t be need to rip or replace everything the next year.
Conclusion
There are a lot of things that unless you have the expertise it’s best to leave them to professionals and one of these is Power BI. Some of the signs that show it’s time to seek help from experts include when it’s taking time to load or refresh data, when your team keeps hitting roadblocks, what worked for you when you were a small company is no more working again and your reports having lots of numbers and no real insights.
